for Nokia 9200 Communicator series

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Calendar and Tasks View

The Calendar and Tasks modules are fully integrated with the Nokia 9200’s built-in agenda management application. These modules provide a quick, consolidated view of upcoming appointments, events, anniversaries, and tasks. The user can select to show all task lists, or configure Active Desk to show only the entries from one or more selected lists.

The Communicator’s command button array (on the right of the device) has been utilised to provide easy access to the most commonly used features of an agenda tool – create a new entry, modify an existing entry, cross out a task or delete an entry. The user can also hit the Enter key and he will be taken to that entry in the built-in Calendar application. All of these functions are only one key-press away for the user – increasing overall ease of use and productivity.

Calendar Features

Entry Details

Details of the entry can be displayed by pressing the space bar when the item is highlighted.

 

Go to Calendar

The user can switch to the built-in Calendar application by selecting Tools->Go to Calendar from the Active Desk menu bar. When the Calendar module has focus, the user can switch to the Calendar application by pressing the Go to Calendar command button, or hitting the Enter key.

In both cases the Calendar will switch to the view set as the Preferred calendar view as configured in the Agenda settings (see Agenda Settings ).

If the Calendar application is not already running, it will be automatically started by Active Desk.

 

New Entry

The user can create a new calendar entry (appointment, event, or anniversary) directly from the Active Desk interface by simply starting to type when the Calendar module has focus. Active Desk will automatically create an entry of the default type as set in Agenda settings. Alternatively, an entry can be created by selecting Agenda->New entry->New <entry type> from the menu. This action will display a dialog to the user where the type of new entry can be selected.

When the Calendar module has focus, a new entry can be created by pressing the New Entry command button. The same dialog will be displayed allowing the user to select the type of new entry to be created.

On selecting a type for the new entry, the user will be taken to the corresponding dialog in the built-in Calendar application to enter the appropriate information regarding the entry.

 

Delete Entry

The user can delete a calendar entry directly from the Active Desk interface by highlighting the entry to be deleted and then executing one of the following actions:

• Selecting Agenda->Delete from the menu bar
• Use the Ctrl+D hotkey
• Press the Backspace key on the keypad

The user will be asked to confirm the delete command with a dialog.

If the item to be deleted is a repeating item, and the user has asked to be prompted when modifying a repeating item (see Agenda Settings ), the user will be asked to select the instance(s) of this repeating item to which the modification is to be applied. If the user has defined a default action to be applied against all repeating items, this action will be carried out.

 

Cross Out

To cross out an existing item, the user should highlight the entry in the Active Desk view, and execute one of the following actions:

• Selecting Agenda->Cross out from the menu bar
• Use the Ctrl+C hotkey
• If the Calendar view is in focus, press the Cross Out command button

If the item to be crossed out is a repeating item, and the user has asked to be prompted when modifying a repeating item (see Agenda Settings ), the user will be asked to select the instance(s) of this repeating item to which the modification is to be applied. If the user has defined a default action to be applied against all repeating items, this action will be carried out.

 

Change Date

All Calendar entries have an associated date, and for appointments also an optional time value. To change the date of a Calendar entry, highlight the entry in the Active Desk view, and execute one of the following actions:

• Selecting Agenda->Change date... from the menu bar.
• Use the Ctrl+M hotkey.
• If the Calendar view is in focus, press the Change Date command button.

If the item to be modified is an event or anniversary, Active Desk will display a dialog where the user can enter the new date information. If the item to be modified is an appointment, the dialog will allow the user to enter the new date and time for the entry.If the item to be modified is a repeating item, and the user has asked to be prompted when modifying a repeating item (see Agenda Settings ), the user should select the instance(s) of this repeating item to which the modification is to be applied. If the user has defined a default action to be applied against all repeating items, this action will be carried out.

 

Agenda Settings

The Calendar module can be configured by selecting Agenda->Agenda settings… from the menu, or by using the hotkey Ctrl+K. See the Users Guide for more details.

 

Tasks Features

 

Entry Details

Details of the entry can be displayed by pressing the space bar when the item is highlighted.

 

Go to Task Lists

The user can switch to the Tasks lists view of built-in Calendar application by selecting Tools->Go to Tasks Lists from the Active Desk menu bar. When the Tasks module has focus, the user can switch to the Tasks lists view by pressing the Go to Task Lists command button, or hitting the Enter key.

If the Calendar application is not already running, it will be started automatically by Active Desk.

 

New Task

The user can create a new task entry directly from the Active Desk interface by simply starting to type when the Tasks module has focus. Active Desk will automatically create a new task. Alternatively, an entry can be created by selecting Agenda->New entry->New task from the menu or the Ctrl+T hotkey can be used.

When the Tasks module has focus a new entry can be created by pressing the New Entry command button.

The user will be taken to the new Task dialog in the built-in Calendar application to enter the appropriate information regarding the task

 

Delete Task

The user can delete a task directly from the Active Desk interface by highlighting the task to be deleted and then executing one of the following actions:

• Selecting Agenda->Delete from the menu bar
  
• Use the Ctrl+D hotkey
  
• Press the Backspace key on the keypad

The user will be asked to confirm the delete command. If the task to be deleted is a repeating item, and the user has asked to be prompted when modifying a repeating item (see Agenda Settings ), and the user will be asked to select the instance(s) of this repeating item to which the modification is to be applied. If the user has defined a default action to be applied against all repeating items, this action will be carried out.

 

Cross Out

To cross out an existing item, the user should highlight the task in the Active Desk view, and execute one of the following actions:

• Selecting Agenda->Cross out from the menu bar
• Use the Ctrl+C hotkey
• If the Tasks view is in focus, press the Cross Out command button

If the item to be crossed out is a repeating item, and the user has asked through the Agenda settings to be prompted when modifying a repeating item (see Agenda Settings ), the user should select the instance(s) of this repeating item to which the modification is to be applied. If the user has defined a default action to be applied against all repeating items, this action will be carried out.

 

Change Due Date

The due date of a task can be changed directly from the Active Desk view by executing one of the following actions:

• Selecting Agenda->Change date... from the menu bar
• Use the Ctrl+M hotkey
• If the Tasks view is in focus, press the Change Due Date command button

Active Desk will display the following dialog where the user can enter the new due date information.

If the task to be modified is a repeating item, and the user has asked to be prompted when modifying a repeating item (see Agenda Settings ), the user should select the instance(s) of this repeating task to which the modification is to be applied. If the user has defined a default action to be applied against all repeating items, this action will be carried out.

 

Switch Task List

The user can quickly switch the task list shown in Active Desk by selecting Agenda->Switch task list… from the menu, or by using the hotkey Ctrl+W. The task list(s) to be shown can then be selected from the list box of options.

 

Agenda Settings

The Tasks module can be configured by selecting Agenda->Agenda settings… from the menu, or by using the hotkey Ctrl+K. See the Users Guide for more details.